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KEYBOARD SHORTCUTS
AND HOT KEYS

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Tips and Tricks This document is devoted to using the keyboard instead of the mouse to perform tasks within applications. This list is by no means the "be all and end all". There are many more Keyboard Shortcuts, which can be found by looking under HELP and then under Shortcut keys or Keyboard Shortcuts, in the respective applications.

Note: Throughout this document you will see references to pressing more than one key at a time for example (Ctrl + C ) to copy text. The ( + ) characters are not meant to be used, they are simply used to infer that more than one key must be pressed at the same time.



MOVING AROUND THE SCREEN USING THE KEYBOARD



Use your Up, Down, Left, Right Arrows and the Home, End, Page Up and Page Down keys to move around any application. The Tab key can also be used when moving around a dialog box, an options window or between cells in a table or within a database.





Across The Board Keyboard Shortcuts
Keyboard Shortcuts in Windows95+
WORD Keyboard Shortcuts
EXCEL Keyboard Shortcuts


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    KEYBOARD SHORTCUTS IN WINDOWS95+



    KEYBOARD SHORTCUTS IN WINDOWS EXPLORER


    How Do I Move The Current Window Or Dialog Box, To A Different Position On The Screen, Without Using The Mouse?



    Press (SHIFT + ALT + SPACEBAR) then press M
    Move the window or dialog box using the up/down/left/right arrows then press (ENTER)


    How Do I Resize The Current Window, Without Using The Mouse?



    Press (SHIFT + ALT + SPACEBAR) then press S
    Move the window using two of the up/down/left/right arrows then press (ENTER)


    When Using Windows Explorer, How Do I Change Drives, Without Using The Mouse?



    Press (F6) until positioned on the list box. Press the down arrow.
    Move to the appropriate drive using the up/down arrows then press (ENTER)


    How Do I Collapse The Current Selection If It's Expanded; Otherwise Move Up One Level To Parent Folder?



    ARROW (Left Arrow)



    How Do I Expand The Current Selection If It's Collapsed; Otherwise Move Down One Level To Sub Folder Or File?



    ARROW (Right Arrow)



    How Do I Rename A File, Using The Keyboard?



    Select the file and press ( F2 )



    KEYBOARD SHORTCUTS IN PROPERTIES



    How Do I Switch Between Properties Tabs?



    (Ctrl + TAB)
    or
    (Ctrl + SHIFT + TAB)



    GENERAL KEYBOARD-ONLY COMMANDS



    (Alt + M) when focus is on Taskbar and Minimizes all windows
    (Alt + TAB) Switch to the running program
    (Ctrl + ESC) Brings up Start menu
    (Ctrl + ESC + ESC) Focus on the Start button
    (F1) Help
    (SHIFT while inserting CD) Bypasses auto-run



    How Do I Click On A Desktop Icon Without Using The Mouse?



    With desktop showing Press (Ctrl + Esc) and then press Esc again without the cntrl key.
    Press Tab TWICE. This deactivates the Taskbar altogether and selects one of your Desktop icons.
    Use the Arrow keys to select the Desktop icon of your choice; then press Enter to "click" the icon.

    or,

    If you have one, press your Windows key--to display the Start button menu.
    Press Esc. This collapses the Start button menu but leaves the Start button selected.
    Press Tab TWICE. This deactivates the Taskbar altogether and selects one of your Desktop icons.
    Use the Arrow keys to select the Desktop icon of your choice; then press Enter to "click" the icon.



    How Do I Select A Menu Command In The Current Window?



    Press (F10) function key to shift the focus to the active window's far-left menu item (File).
    Use the left or right cursor keys to move the focus across to the menu you want to select.
    Press the down cursor key to expand the highlighted menu.
    Use the down (or up) Arrow key to select the desired command.
    Press Enter.

    Or

    If you prefer, you can select menu items by using the Alt key in combination with the underlined letters of the desired menu commands.
    Hold down Alt and press the underlined letter of the menu you want to pull down. (For example, press Alt + F to pull down the File menu.)
    Press the underlined letter of the command you want to select.



    How Do I Move Around A Dialog Box?



    Press the Tab key to move the focus from one dialog box option to the next (buttons, text boxes, and so on).
    When you arrive at the option you want to set, press Enter (to press a button); use the down and up cursor keys to scroll through a drop-down list (or to adjust a numerical setting up or down); or type the appropriate setting.
    Optional: Use the Tab key to move to the next option you want to change.
    Press Enter to keep your changes and close the dialog box. (Or press Esc to exit the dialog box without keeping your changes.)



    How Can I select a Check Box or Options Button?



    Use the Tab key to move around a dialog box or options window.
    Activate the check box or options button (using the tab key).
    To select the check box or options button press the space bar. checkoption



    HOT AND OTHER KEYS



    In Open/Save Common Dialog Boxes
    (Backspace) Go to parent folder if focus is on view window
    (F4) Drop down the location list
    (F5) Refresh the view



    ACCESSIBILITY SHORTCUTS



    (Hold down NumLock for 5 seconds) Toggles ToggleKeys on/off
    (Hold down Right SHIFT for 8 seconds) Toggles FilterKeys on/off
    (Left Alt + LEFT + SHIFT + PrintScreen) Toggles HighContrast on/off
    (Left Alt + LEFT + SHIFT + NumLock) Toggles MouseKeys on/off
    (Tap SHIFT 5 times) Toggles StickyKeys on/off


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Last updated: 16/06/2000
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